Important Dates


Posted Date: 07/16/2021

Response Date: 07/26/2021

Archive Date: 01/22/2022

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W--OPTION - Multi-function Copier Lease with Maintenance and Consumable Supply Agreement

Solicitation: 70FBLA21Q00000002

Notice Type: Combined Synopsis/Solicitation

Place of Performance:

NAICS: 532420

Set-Aside: LAS

Opportunity Description:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 70FBLA21Q00000002 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 532420 with a small business size standard of $32.50M. This requirement is a Local Area Network Set-Aside and only qualified sellers as defined by the Solicitation may submit bids.

The solicitation pricing on www.UnisonMarketplace.com will start on the date this solicitation is posted, and, unless otherwise displayed at www.UnisonMarketplace.com, will end on:

2021-07-26 16:00:00.0 Eastern Time. This time supersedes the Offers Due Time listed above.

FOB Destination shall be in the Statement of Work.

The DHS Federal Emergency Management Agency requires the following items, Meet or Exceed, to the following:
Base Period of Performance: 08/16/2021 - 08/15/2022
LI 001: LEASE OF THREE (3) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (BATON ROUGE, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. THREE (3) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 002: LEASE OF FOUR (4) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. FOUR (4) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 003: LEASE OF ONE (1) COLOR MULTI-FUNCTIONAL DEVICE WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES AND 5,000 COLOR COPIES, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. ONE (1) MULTI-FUNCTIONAL DEVICE X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 004: REMOVAL AND RETENTION OF HARD DRIVE FEE (HARD DRIVES WILL BE RETAINED BY THE GOVERNMENT UPON REMOVAL OF THE MULTI-FUNCTIONAL DEVICE FROM THE FACILITY), 8, EA;
LI 005: OVERAGE FEE FOR EXCESS BLACK AND WHITE COPIES, 10000, EA;
LI 006: OVERAGE FEE FOR EXCESS COLOR COPIES, 5000, EA;
Option 1 Period of Performance: 08/16/2022 - 08/15/2023
LI 001: LEASE OF THREE (3) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (BATON ROUGE, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. THREE (3) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 002: LEASE OF FOUR (4) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. FOUR (4) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 003: LEASE OF ONE (1) COLOR MULTI-FUNCTIONAL DEVICE WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES AND 5,000 COLOR COPIES, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. ONE (1) MULTI-FUNCTIONAL DEVICE X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 004: REMOVAL AND RETENTION OF HARD DRIVE FEE (HARD DRIVES WILL BE RETAINED BY THE GOVERNMENT UPON REMOVAL OF THE MULTI-FUNCTIONAL DEVICE FROM THE FACILITY), 8, EA;
LI 005: OVERAGE FEE FOR EXCESS BLACK AND WHITE COPIES, 10000, EA;
LI 006: OVERAGE FEE FOR EXCESS COLOR COPIES, 5000, EA;
Option 2 Period of Performance: 08/16/2023 - 08/15/2024
LI 001: LEASE OF THREE (3) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (BATON ROUGE, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. THREE (3) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 002: LEASE OF FOUR (4) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. FOUR (4) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 003: LEASE OF ONE (1) COLOR MULTI-FUNCTIONAL DEVICE WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES AND 5,000 COLOR COPIES, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. ONE (1) MULTI-FUNCTIONAL DEVICE X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 004: REMOVAL AND RETENTION OF HARD DRIVE FEE (HARD DRIVES WILL BE RETAINED BY THE GOVERNMENT UPON REMOVAL OF THE MULTI-FUNCTIONAL DEVICE FROM THE FACILITY), 8, EA;
LI 005: OVERAGE FEE FOR EXCESS BLACK AND WHITE COPIES, 10000, EA;
LI 006: OVERAGE FEE FOR EXCESS COLOR COPIES, 5000, EA;
Option 3 Period of Performance: 08/16/2024 - 08/15/2025
LI 001: LEASE OF THREE (3) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (BATON ROUGE, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. THREE (3) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 002: LEASE OF FOUR (4) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. FOUR (4) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 003: LEASE OF ONE (1) COLOR MULTI-FUNCTIONAL DEVICE WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES AND 5,000 COLOR COPIES, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. ONE (1) MULTI-FUNCTIONAL DEVICE X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 004: REMOVAL AND RETENTION OF HARD DRIVE FEE (HARD DRIVES WILL BE RETAINED BY THE GOVERNMENT UPON REMOVAL OF THE MULTI-FUNCTIONAL DEVICE FROM THE FACILITY), 8, EA;
LI 005: OVERAGE FEE FOR EXCESS BLACK AND WHITE COPIES, 10000, EA;
LI 006: OVERAGE FEE FOR EXCESS COLOR COPIES, 5000, EA;
Option 4 Period of Performance: 08/16/2025 - 08/15/2026
LI 001: LEASE OF THREE (3) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (BATON ROUGE, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. THREE (3) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 002: LEASE OF FOUR (4) BLACK AND WHITE MULTI-FUNCTIONAL DEVICES WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES PER MACHINE, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. FOUR (4) MULTI-FUNCTIONAL DEVICES X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 003: LEASE OF ONE (1) COLOR MULTI-FUNCTIONAL DEVICE WITH HSPD-12 PIV CARD READERS (NEW ORLEANS, LA) - INCLUDES 20,000 BLACK AND WHITE COPIES AND 5,000 COLOR COPIES, ALL MAINTENANCE, REPAIR SERVICES, PARTS, LABOR, SOFTWARE, REQUIRED LICENSES, EQUIPMENT, TOOLS, TRANSPORTATION (i.e., INSTALLATION AND REMOVAL), CONSUMABLES (EXCLUDING COPY PAPER) AND ANY INCIDENTAL ITEMS NECESSARY TO MAINTAIN THE DEVICES IN GOOD WORKING CONDITION UNTIL EXPIRATION OF THE CONTRACT. ONE (1) MULTI-FUNCTIONAL DEVICE X UNIT PRICE OF MULTI-FUNCTIONAL DEVICE = MONTHLY LEASE PRICE, 12, MO;
LI 004: REMOVAL AND RETENTION OF HARD DRIVE FEE (HARD DRIVES WILL BE RETAINED BY THE GOVERNMENT UPON REMOVAL OF THE MULTI-FUNCTIONAL DEVICE FROM THE FACILITY), 8, EA;
LI 005: OVERAGE FEE FOR EXCESS BLACK AND WHITE COPIES, 10000, EA;
LI 006: OVERAGE FEE FOR EXCESS COLOR COPIES, 5000, EA;

Solicitation and Buy Attachments

***Question Submission: Interested Offerers must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.UnisonMarketplace.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***

For this solicitation, DHS Federal Emergency Management Agency intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, Unison, Inc. Unison Marketplace has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Federal Emergency Management Agency is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.UnisonMarketplace.com. There is no cost to register, review procurement data or make a bid on www.UnisonMarketplace.com. Offerers that are not currently registered to use www.UnisonMarketplace.com should proceed to www.UnisonMarketplace.com to complete their free registration. Offerers that require special considerations or assistance may contact Marketplace Support at 1.877.933.3243 or via email at marketplacesupport@unisonglobal.com. Offerers may not artificially manipulate the price of a transaction on www.UnisonMarketplace.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.UnisonMarketplace.com process or to collude with the intent or effect of hampering the competitive www.UnisonMarketplace.com process. Should Offerers require additional clarification, notify the point of contact or Marketplace Support at 1.877.933.3243 or marketplacesupport@unisonglobal.com.Use of Unison Marketplace: Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
(a) Set-aside area. Offers are solicited only from businesses residing or primarily doing business within the designated areas for Disaster Declaration (DR) 1603 in the state of Louisiana. Refer to this link for a list of designated areas. https://www.fema.gov/disaster/1603/designated-areas. (b) Offers received from other businesses shall not be considered. (c) This set-aside is in addition to any small business set-aside contained in this contract.

(a) Set-aside area. The area covered in this contract is: Designated areas for Disaster Declaration (DR) 1603 in the state of Louisiana. Refer to this link for a list of designated areas: https://www.fema.gov/disaster/1603/designated-areas (b) Representations. The offeror represents that it [] does [] does not reside or primarily do business in the set-aside area. (c) An offeror is residing or primarily doing business in the set-aside area if, during the last twelve months— (1) The offeror had its main operating office in the area; and (2) That office generated at least half of the offeror's gross revenues and employed at least half of the offeror's permanent employees. (d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set- aside area include— (1) Physical location(s) of the offeror's permanent office(s) and date any office in the set-aside area(s) was established; (2) Current state licenses; (3) Record of past work in the set-aside area(s) (e.g., how much and for how long); (4) Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area; (5) Percentage of the offeror's gross revenues attributable to work performed in the set- aside area; (6) Number of permanent employees the offeror employs in the set-aside area; (7) Membership in local and state organizations in the set-aside area; and (8) Other evidence that establishes the offeror resides or primarily does business in the set-aside area. For example, sole proprietorships may submit utility bills and bank statements. (e) If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation.

This solicitation requires registration with the System for Award Management (SAM) with an active registration in order to be considered for award pursuant to FAR 52.204-7.

By submitting this offer, the offeror certifies that, at the time of submission, they have adequate financial resources to perform the contract; they have the capability to comply with the required or proposed delivery or performance schedule; and otherwise meet or exceed the general standards required by FAR 9.104-1. Furthermore, by submitting this offer, the offeror also certifies that any partners or subcontractors meet or exceed the general standards required by FAR 9.104-1, and the offeror has commitments from their partners and subcontractors to deliver all commodities/services proposed.

New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

Bid MUST be good for 30 calendar days after close of Buy.

Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

No partial shipments are permitted unless specifically authorized at the time of award.

Q&A -Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable).

In addition to providing pricing at www.unisonmarketplace.com for this solicitation, each Offeror must provide any required, NON-PRICING RESPONSES (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to marketplacesupport@unisonglobal.com.

Unless the Buyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid individual pricing for all required line items in order to be considered for award (i.e., Do not use the "Pricing in another line item" function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the Unison "Submit a Question" feature. regarding which line item(s) should be included in which other line item(s) and request reposting. In addition to providing pricing information, the Seller shall submit the NON-PRICING INFORMATION described in "Buy Attachment(s)" and "Attachment Requirements". A Seller's failure to comply with these terms may result in its Bid being determined to be non-responsive.

Delivery must be made within ten (10) business days or less after receipt of order (ARO). The offeror must provide within its offer the number of days - not to exceed ten (10) business days - required to make delivery after it receives a purchase order from the buyer. Unless otherwise noted.


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